Blue Mountain Humane Society

Communications Coordinator

Full-time

 MUST SUBMIT COMPLETED APPLICATION, COVER LETTER, RESUME AND PORTFOLIO SAMPLES. Please follow the specifics outlined in the APPLICATION REQUIREMENTS below. Incomplete submissions will not be accepted.

 APPLICATION REQUIREMENTS:

1. Enter your information on the right of the screen to include days you're available and why you're interested in working for us.

2.   Download and complete the BMHS Job Application. Save completed application, cover letter, resume and 2-3 portfolio samples of marketing materials as one file. (Separate files will not be accepted)

3. Click on the "Upload Resume" button on the right of the screen and upload your documents.  Click "APPLY" button to submit. 

4. If you're having trouble uploading your information, please click on, "Don't have one?" copy and paste your information into the text box and click "APPLY" button to submit. 

5. No phone calls, please.

EMPLOYMENT OPPORTUNITY ANNOUNCEMENT

EFFECTIVE DATE:  April 28, 2020     DEADLINE: Until filled, first review on May 8, 2020    
POSITION DESCRIPTION

TITLE: Communications Coordinator   EFFECTIVE DATE: April 28, 2020
DEPARTMENT:  Development
STATUS: Full-time, 40 hours per week, Monday – Friday, 8:00 a.m. – 5:00 p.m. or 9 a.m. – 6:00 p.m.

SALARY: $14.00 - $16.00, Hourly

JOB SUMMARY: To provide daily communication and marketing support for Blue Mountain Humane Society. The Communications Coordinator develops and maintains internal and external communication opportunities and strategies. The Communications Coordinator will work as part of a team of staff and volunteers.

This position is supervised by: Director of Development

ESSENTIAL FUNCTIONS OF THE JOB INCLUDE:

· Treat all animals both on and off the job humanely. You are a representative of the BMHS even when you are not at work.

· Identify and create Social Media content for Blue Mountain Humane Society’s Instagram & Facebook. Including original pictures, copy, graphics, digital media and design. Serves as lead for replying to comments and messages on social media. Create a Social Media strategy. Works with Staff, Work Study students and volunteers as applicable.

· Assist Director of Development in developing and managing a Marketing Plan for Blue Mountain Humane Society. Includes design and upkeep of advertisements, mailings, design and upkeep of pamphlets and flyers and other marketing materials using Adobe Photoshop, InDesign and/or PicMonkey.com. Works with Staff, Work Study students and volunteers as applicable.

· Manages BMHS brand and fields media inquiries as assigned by the Executive Director and/or the Director of Development.

· Supports Executive Director and Director of Development in preparing and disseminating crisis communication as required.

· Develop policies concerning organizational communication, including emergency preparedness communication, social media usage & best practices and internal communications with Board and staff members.

· Develop strategies that help promote and support BMHS events and efforts, including creation of posters/flyers, invitations and registration websites. Also includes creating events, event banners, digital media, graphics and posts for Social Media. Works with Staff, Work Study students and volunteers as applicable.

· Redesigns and monitors Blue Mountain Humane Society’s website through the web-design platform, Word Press. Includes updating and creating content and images, as well as a quarterly comprehensive review of content, images and links. Works with Staff, Work Study students and volunteers as applicable.

· Creates and distributes weekly and monthly BMHS e-newsletter with adoption stories, photos, upcoming events and other related topics using Constant Contact. Works with Staff, Work Study students and volunteers as applicable.

· Manages Constant Contact account for Blue Mountain Humane Society. Includes creating event and participant emails, advertisement and after event mass emails, as well as importing and maintaining Constant Contact email lists. Works with Staff, Work Study students and volunteers as applicable.

· Creates mass mailing lists from PetPoint database for newsletters and other mailings. Includes creation of memorials and in honor of listings for Paw Prints Newsletter and maintains Do Not Contact/Mail lists. Works with Staff, Work Study students and volunteers as applicable.

· Serves as lead contact for selecting adoptable pet and creating story for Pet of the Week to the Union Bulletin newspaper.

· Manages weekly updating of Front Desk Slideshow. Coordinates and works with Work Study students, when applicable.

· Responsible for maintaining an open/positive atmosphere of communication with the public.

· Serves as lead contact for photography at events. Coordinates and works with Work Study students and volunteers, when applicable.

· Available as needed for events, including event planning and implementation as directed by the Director of Development. 

· Represent the Blue Mountain Humane Society at community events and functions.

· Give tours as needed, presenting information about BMHS programs & services, also providing other information regarding organization and shelter facility.

OTHER DUTIES / FUNCTIONS:

· Serve as a role model and leader for volunteers at BMHS.

· Responsive to spontaneous public inquiries and formal requested speaking engagements as directed.

· Provides back-up phone support as needed.

· Must be committed to a proactive stance on public awareness and education about Animal Welfare and the BMHS mission.

· Must maintain appearance and demeanor that is consistent with the image of the BMHS.

POSITION SPECIFICATIONS:

· Required

o Must be detail oriented, accurate, and dependable.

o Excellent writing and communication skills.

o Knowledge of marketing principles.

o Able to manage demands, prioritize, and follow through for timely completion. 

o Must be able to anticipate the communication needs of the organization.

o Must be comfortable with communicating clearly and succinctly. 

o Must have experience working with basic office equipment (multi-line phone, copy/fax machine, mail machine and various printers) Microsoft Office products and have knowledge of PCs.

o Must maintain a high level of confidentiality and have a tactful, mature, and sincere attitude.

o Excellent interpersonal skills.

o Must be able to use a digital camera and photo-editing software, such as Adobe Photoshop and/or PicMonkey.com.

· Desired

o Experience with WordPress and website maintenance.

o Experience in creating digital media using iPads or other tablets, video cameras and editing content using iMovie or other non-linear video editing system.

o Desire for learning and mastery regarding presently required job skills as well as to enlarge the scope and professionalism of this position.

o Experience with PicMonkey.com or Adobe Photoshop and/or InDesign.

o Active listening and crisis intervention experience is a plus.

· Education / Training 

o College degree preferred, PR/Communications/Marketing major.

o Must be a High School graduate or G.E.D. and be able to read, write, and speak clearly in English so that written and verbal instructions can be followed.

WORKING CONDITIONS:

· Indoors in air conditioned/heated office, outdoors at shelter or on-location for various activities.

· Includes the use of a desktop computer, tablets, various printers, copy/fax machine, mail machine, and multiple line telephone.

· Weekday hours with some weekend hours pending training schedule and outside shelter events.

· Regular exposure to a variety of companion animals, pocket pets and some exotic animals.

MENTAL, PHYSICAL AND COMMUNICATION DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Requires working alone or with others at the shelter.

· Requires a strong attention to detail and the commitment to make sure that the finished product is error free. 

· Requires the ability to sit for long periods of time while doing repetitive, clerical tasks.

· Requires speaking and writing effectively and clearly in a professional manner.

· Requires clear verbal communication over the telephone and intercom to internal individuals.

· Requires treating people and animals in a pleasant, courteous, and professional manner.

· Requires ability to work in a team environment and to provide team leadership.

· May require patience and tact when working with difficult, emotional or angry people.

· Requires ability to lift a minimum of 50 lbs.

 This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees shall be required to follow any other job related duties required by their supervisor. This document does not create an employment contract implied or otherwise, other than an “at-will” relationship. 

Walla Walla, WA

Human Resource Manager

Full-time

Human Resource Manager

Full-time

Walla Walla, WA

APPLICATION REQUIREMENTS:

1. Enter your information on the right of the screen to include days you're available and why you're interested in working for us.

2. Download and complete the BMHS Job Application.  Save completed application, cover letter and resume as one file. (Separate files will not be accepted)

3. Click on the "Upload Resume" button on the right of the screen and upload your documents.  Click "APPLY" button to submit. 

4. If you're having trouble uploading your information, please click on, "Don't have one?" copy and paste your information into the text box and click "APPLY" button to submit. 

5. No phone calls, please.

DEADLINE: October 2, 2020 with first review on September 25, 2020   

EMPLOYMENT OPPORTUNITY ANNOUNCEMENT

POSITION DESCRIPTION

Title: Human Resources Manager                             Effective Date: 09/01/2020
Department: Operations                                              Status: Full-time, non-exempt

Schedule: Monday through Friday 8:30 am – 5:30 pm; one hour unpaid lunch break daily.  Days off are Saturday and Sunday with occasional evening and weekend work required.  

Pay Scale: $15.00 - $18.00 per hour, non-exempt, overtime eligible. 

Job Summary: The main duties of the HR Manager are to support the financial and human resource functions of the BMHS including payroll processing, benefits administration, recruitment and on-boarding for new staff, accounts payable/accounts receivable and supporting the Board and working committees. The HR Manager will work as part of a team of staff and volunteers.

Supervised By: Director of Operations

ESSENTIAL FUNCTIONS OF THE JOB

  • Treat all animals humanely both on and off the job. You are a representative of the BMHS even when you are not at work.
  • Responsible for overseeing and coordinating the Human Resource functions of BMHS, including:
  • Works with the Leadership Team and volunteers to ensure HR compliance.
  • Oversees preparation of payroll and distribution of benefits for all BMHS Staff. Works with the Executive Director to ensure accurate payroll processing.
  • Oversees the Paid Time Off schedule and request process for all BMHS staff. Coordinates with the Leadership Team, work-study students and volunteers to ensure an accurate and up-to-date employee schedule.
  • Oversees scheduling of timely performance reviews and evaluations, including enrolling supervisors in their completion. 
  • Supports creation and maintenance of current job descriptions for all staff positions. 
  • Supports the Executive Director and/or Department Director with staff performance improvement plans, written or verbal warnings, and terminations. 
  • Serves as an ombudsman for staff relations. Responsible for maintaining an open/positive atmosphere to hear/respond to staff questions and concerns. 
  • Participates in all Human Resource aspects of employee recruitment/termination, including but not limited to the following:
  • With direction from team Directors, creates job announcements, organizes resumes and job applicants. Works with appropriate staff members during the hiring process.
  • Schedules interviews, assists with writing/selecting interview questions, and participates in the interview process.
  • Ensures background and reference checks are completed.
  • Assists in preparation of new employee files and orientation process including setting up workstation, email account, etc.
  • Provides general orientation and training of new staff. Works with Leadership Team and volunteers to ensure effective hiring and on-boarding procedures.
  •  Engages Work Study students and volunteers in assisting with processes.
  • Maintains and updates confidential employee files and personnel records, forms and files including:
  • Maintains organization of compensation and benefit documents. 
  • Assists with the employer-sponsored Simple IRA plan, including enrollment, withholding and scheduled deposits to include accurate employer matching.
  • Assists with the employer-sponsored health plan benefit, including employee enrollment, accurate withholding and timely premium payments. 
  • Assists with optional employee benefit plans, including processing enrollments, accurate withholding and timely premium payments. 
  • Performs quarterly file audits to ensure all required documentation is maintained. 
  • Engages Work Study students and volunteers in assisting with processes. 
  •  Assists as needed with processing daily transactions and complete the deposit process, including entry into QuickBooks. Work directly with the Customer Service team on daily cash inquiries and issues. Ensure deposits are taken to the bank in a timely manner. 
  • Complete Accounts Payable tasks for all obligations received in paper format including entry into QuickBooks and file management. Complete entry of automatic or online recurring payments into QuickBooks. Assist in month-end reconciliation as needed. 
  • Oversee and maintain office filing (both electronic and hard copy filing systems) and organize year-end transfer of paperwork to long-term storage. 
  • Assist with Board and Committee meetings as needed, including but not limited to:
  • Creates and distributes meeting notices, agendas and meeting packets.  Communicates meeting details (including dates/times, reminders, updates, calendar invitations and RSVPs).
  • Attends meetings; records and distributes minutes.
  • Oversee set up and breakdown needs, including laptop, projection, screen and/or sound system.
  • Attend and assist with Board and Committee meetings as needed.  Compile and prepare data and reports as requested by the Board of Directors or Executive Director.
  • Provide support and direction for Administrative and Office volunteers.

OTHER DUTIES / FUNCTIONS

  • Serve as a role model and leader for volunteers at BMHS.
  • Assist with fundraising and other annual events as needed.
  • Assist with other duties assigned by the Executive Director, Director of Operations and/or Board of Directors. 
  • Assist with answering the telephone, take and deliver phone messages.

POSITION SPECIFICATIONS

Requirements

  • Minimum of an Associates degree in Business (prefer a Bachelors) or related field, or commensurate experience. 
  • Ability to read, write and speak clearly in English. 
  • Basic understanding of accounting and proficient experience using QuickBooks.
  • Good computer skills including word processing, database, and spreadsheet programs.
  • Detailed oriented, accurate and dependable.
  • Ability to juggle demands, prioritize, and follow through on tasks. 
  • Excellent interpersonal and communication skills (both written and verbal).
  • Ability to maintain a high level of confidentiality and have a tactful, mature and sincere attitude.
  • Ability to lift 25lbs or more.

Desired

  •  Willingness to develop and implement new processes and/or tasks.
  • Ability to provide effective feedback.
  •  Active listening skills and/or crisis intervention experience. 
  • Knowledge of state and federal regulations related to personnel and employment laws. 
  • 2 years of progressive experience in Human Resources, Office Management, and/or bookkeeping. Previous supervisory experience preferred.
  • Familiarity with the operation of various office machines (printers/fax machines, multi-line telephones, etc.) is preferred.

WORKING CONDITIONS

  • Indoors in air conditioned/heated office, outdoors at shelter or on-location for various activities.
  • Includes the use of PC, various printers, copy machine, fax machine, multiple line telephone, digital camera, and credit card machine.
  • Mostly week-day hours with some weekend hours pending training schedule, and outside shelter events.
  • Regular exposure to a variety of companion animals and some exotic animals.

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees shall be required to follow any other job related duties required by their supervisor. This document does not create an employment contract implied or otherwise, other than an “at-will” relationship. 

Walla Walla, WA

Surgery Assistant

Full-time

TITLE: Surgery Assistant   EFFECTIVE DATE: June, 2020
DEPARTMENT: Medical/Surgical

STATUS: Full-time, non-exempt, 32 hours per week, Monday through Friday 9 am - 4 pm with a 30 minute unpaid lunch break. 

SALARY: $14.00 - $16.75 per hour, non-exempt, overtime eligible. 

JOB SUMMARY: Responsible for assisting the Surgery Manager in delivering treatment plans to animals under the direction of the Veterinarian. Responsible for assisting Veterinarian with sedation, monitoring, prep, and recovery of animals scheduled for surgery, and entering medical data accurately into animals’ medical records. Responsible for ensuring that pets scheduled for surgery are marked accordingly and have their food removed at least 12 hours prior to surgery. 

This position is supervised by: Shelter Veterinarian  

ESSENTIAL FUNCTIONS OF THE JOB INCLUDE:

· Treat all animals both on and off the job humanely. You are a representative of the BMHS even when you are not at work.

· Assist with the sedation of all animals scheduled for surgery with either intramuscular or subcutaneous injection as directed.

· Ensure that all dogs scheduled for surgery are taken outside to go to the bathroom.

· Assist with delivery of surgery patients to the surgical suite.

· Assist with the delivery of anesthetic to dogs by providing restraint for or administering intravenous injections, placement of endotracheal tubes, and monitoring of anesthesia throughout surgery.

· Assist with the surgical prep of animals to include shaving, scrubbing, and the emptying of bladders.

· Assist with vaccinations, micro-chipping, nail trimming, and tattoos.

· Clean and sterilize all surgical instruments. Operate and maintain the autoclave.

· Assist with surgical recovery of pets, including extubating and administration of pain medication orally or subcutaneously as directed. 

· Review medical data related to medical care, tests, vaccinations or other procedures in the animal’s electronic record to ensure accuracy.  

· Return animals to their kennel as directed and securing the appropriate signage (ACM to move, shy, on meds, etc.) to their kennel. Continue to monitor pets throughout the day as directed. 

· Enter medical data into the electronic record after surgery is completed and animals are stable, to include printing of new kennel cards and Rabies certificates. 

· Ensure that all dogs are receiving a Rabies tag and that the Rabies certificate is signed. 

· Clean the surgery room once surgical procedures are done for the day, including starting laundry, sweeping, mopping, emptying all garbage, cleaning and sterilizing surgical instruments in the autoclave, and ensuring that the oxygen and anesthetic is turned off and the system is flushed appropriately. 

· Follow the Standard Operating Procedures related to vaccination, medication, deworming, micro-chipping and all other medical protocols under the direction of the staff veterinarian.  

OTHER DUTIES / FUNCTIONS:

· Monitor safety compliance of staff and volunteers.

· Participate in meetings with kennel and administrative staff to review procedures, discuss workplace issues, and share ideas to improve animal care.

· Actively seek to further animal health knowledge.

· Responsible for preventing unnecessary surgery by identifying evidence of prior sterilization (identifying spay scars, etc.)

· Responsible for identifying and accurately marking animals scheduled for surgery and other care.

· Responsible for ensuring animals remain presentable. Providing grooming under anesthesia when necessary.

· Responsible for the feeding, watering, and giving a litter box at the end of surgery if they are awake.

· Make sure that dogs 6 months and older are wearing a collar.

POSITION SPECIFICATIONS:

· Required

o Must be detail oriented, able to focus for extended periods of time, accurate, and dependable.

o Ability to juggle demands, prioritize, and follow through to a timely completion.

o Good communication skills (verbal/written), excellent computer skills to include word processing, 10 key calculator, data programs, and the ability to use a digital camera.

o Able to maintain a high level of confidentiality and have a tactful, mature, and sincere attitude.

· Desired

o Desire for learning and mastery regarding presently required job skills as well as to enlarge the scope and professionalism of this position.

· Education / Training 

o Must be a High School graduate or G.E.D., or working toward such, and be able to read, write, and speak clearly in English so that written and verbal instructions can be followed.

WORKING CONDITIONS:

· Indoors in air conditioned/heated office, outdoors at shelter or on-location for various activities.

· Includes the use of PC, various printers, copy machine, fax machine, multiple line telephone, digital camera, and credit card machine.

· Mostly weekday hours with some weekend hours pending training schedule, and outside shelter events.

· Regular exposure to a variety of companion animals, pocket pets, and some exotic animals.

MENTAL, PHYSICAL AND COMMUNICATION DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Knowledge in animal health and well being to include nutrition needs, resources for information, knowledge of common animal diseases, skilled in animal first aid and CPR, experience administering vaccinations and medications. 

· Willingness to assist in humane euthanasia of animals as required.

· Requires the ability to perform clerical tasks to input animal information.

· Requires speaking and writing effectively and clearly in a professional manner.

· Requires clear verbal communication over the telephone and intercom to internal individuals.

· Requires treating people and animals in a pleasant, courteous, and professional manner.

· Requires ability to work in a team environment. 

· Requires ability to lift a minimum of 50lbs and transport to the storage area.

This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees shall be required to follow any other job related duties required by their supervisor. This document does not create an employment contract implied or otherwise, other than an “at-will” relationship.

Walla Walla, WA

Work Study

Part-time

 APPLICATION REQUIREMENTS:

1. Enter your information on the right of the screen to include days you're available and why you're interested in working for us and what position you would like to apply for. 

2. Download and complete the BMHS Job Application. Save completed application, cover letter and resume, and school schedule as one file. (Separate files will not be accepted)

3. Click on the "Upload Resume" button on the right of the screen and upload your document.  Click "APPLY" button to submit. 

4. If you're having trouble uploading your information, please click on, "Don't have one?" copy and paste your information into the text box and click "APPLY" button to submit. 

5. No phone calls, please.

Please be sure to attach the following as one file:

  • Completed BMHS application
  • Cover letter
  • Resume
  • Current school schedule (to ensure availability will accommodate the student and employer alike) 

Keeping A Work-Study Position

In order to maintain your eligibility for the Work-Study Program, you must:

  • Be enrolled at least halftime as an undergraduate or graduate student. (Under certain circumstances, students may participate in the Work-Study Program during summer vacation even though they are not attending classes. In such cases, students must use their net summer earnings -- gross earnings minus taxes and job-related expenses -- to pay their tuition and other expenses fall quarter.)
  • Steadily move toward the completion of a degree. 
  • Meet all scheduled work appointments and perform your assigned duties satisfactorily.
  • Accurately complete our Federal Work-Study Program time sheets and submit them promptly according to scheduled pay periods.
  • Sign your time sheets before leaving for vacation breaks or for the end of the school year.
  • Make sure your gross earnings do not exceed the limit specified in your letter of eligibility. If you are close to reaching your award limit, see the student employment manager.

You are responsible for reporting any changes in your Work-study eligibility, enrollment, or financial situation to the student employment manager, the Financial Aid Office, and your employer.

Walla Walla, WA